Welcome to Volunteer Management Group (VMG) of Edmonton
A one-stop resource for people working in the field of volunteer management and coordination.
We provide professional development and networking opportunities, important information about the nonprofit sector and connections to employment in the field.
Our membership is comprised of managers and coordinators of volunteers from a diverse range of organizations. VMG provides relevant and timely information and resources that allow our members to keep up with the demands of a sector that is constantly evolving.
Member Meeting Topics for the next few months:
April – No Meeting
May 17, 2017
Topic: How Does Your Volunteer Program Stack Up?
Guest speaker: Jessy Gray, Data Analyst at Norwood Child & Family Resource Centre
This month we will be looking at methods for evaluating your volunteer program (including the Canadian Code for Volunteer Involvement), talking about various methods of evaluation, and the importance of evaluation. After all, if you don't know where you're going, how will you ever get there? Collecting and reporting on the right data can improve your program, celebrate what you're already doing right,and help to secure funding.
Jessy Gray has been analyzing data for over 20 years and she will have helpful information about what kind of data to collect and then what to do with it after!
June 21, 2017
Volunteer Managers Appreciation BBQ and Social - Details to be announced.
Volunteer Management Group meetings are a great way to connect with other volunteer managers in metro Edmonton. Listen to speakers who share their knowledge and experience with the goal of inspiring, motivating and mobilizing you. Share tips and practical tools with your colleagues and learn from each other. Volunteer managers often work in isolation in their organizations – but not so at VMG. Together we are better!
Summary of Member's Meeting for Wednesday February 15, 2017 - Christy Morin, Arts on the Ave
Topic: Volunteer Recognition
Speaker: Christy Warren of Arts on the Ave and The Carrot Community Arts Coffeehouse
The Carrot Community Arts Coffeehouse is the headquarters of Arts on the Ave, an organization started in 2005 that is committed to offering the arts pulse of Alberta Avenue through their many unique community programs.
The Carrot was opened in 2007 as a physical space for Arts on the Ave and community members to meet. It began its life on a six-month trial as a volunteer-powered, not-for-profit coffeehouse. Nine years later, it’s still volunteer-powered, community focused and growing strong.
Arts on the Ave was created 12 years ago in response to, at the time, what was considered a “rough neighbourhood”. The Carrot coffeehouse, which will turn 10 on June 22, 2017, came to fruition in 6 months due to the involvement of volunteers. The call was put out and 10 people showed up to renovate The Carrot and get it ready for opening. The Carrot was built with a $3000 grant, donated furniture, an espresso machine and sweat equity of volunteers.
In addition to the Carrot, Arts on the Ave also hosts 2 festivals: Deep Freeze Festival in winter and Kaleido Arts Festival in the fall. Between the 2 events, it takes nearly 600 volunteers to run these 2 popular festivals.
The Carrot currently has 54 active volunteers and they contribute about 600 hours per month.
Arts on the Ave recognizes volunteers in the following diverse ways:
- They have a designated Volunteer Coordinator (1 of 2 paid staff members)
- They offer rewards based on the number of hours of service (50+ hours, volunteers receive a pound of the Carrot’s famous coffee beans)
- Lots of opportunities to socialize – volunteer potlucks
- Quarterly low-cost, appreciation events (picnics, bowling alley nights).
- Draws for gift cards to local restaurants
- Professional Development learning opportunities for volunteers focusing on mental health
- Get to know volunteers personally – they care and go above and beyond to offer support in some situations.
- Professional level, employment equal training for Baristas
- Open communication with volunteers
- Listen to volunteer’s requests and implement their suggestions
To learn more about The Carrot (and their space rental opportunities) visit: www.thecarrot.ca
Volunteer Recognition Audit
Facilitator: Amanda Sokol, VMG Communications Director, and Manager of Community Involvement for Autism Edmonton
After a brief PowerPoint presentation, members shared their best recognition ideas and learnings. Next, everyone conducted an informal audit (loosely adapted from the CCVI) about the recognition currently taking place in our own organizations.
Click here to view the "Creating a Culture of Volunteer Appreciation in your Organization"
Click here to view the Volunteer Recognition Audit.
VMG still looking for a couple of Board Members - does this sound like you?
On a team, are you the person who really keeps things running while someone else does all the PR work? Are you organized and efficient? Do you like to keep everyone on task? Secretary is just the volunteer position you are looking for!
The Secretary basically keeps all the records of the Board, like agendas, minutes, reports, etc. After Board meetings, the Secretary will type up meeting minutes and send them to all Board members, as well as sending out notices and reminders to the VMG members. The Secretary invests about 5-8 hours per month in this volunteer role.
Are you the kind of person who hates it when other people complain about volunteers but won't step up themselves? When someone at a meeting says "we should do something about this", do you understand that you are part of that "we"? Well, if this is you, coupel that feeling of wanting to contribute with your passion for the work you do as a volunteer manager and join our Board as a Member at Large!
This Board works collaboratively and Members at Large contribute as much as the other Board members in the planning of Member's Meetings, and sharing ideas for the direction of VMG.
PLEASE NOTE: This is an exciting time for the VMG Board. We have a vibrant and dedicated slate of members for the upcoming year and are poised to make some exciting changes in VMG – but we need more like-minded people on the Board. If you are committed, reliable, follow through on what you say you’ll do and want to truly build capacity in the sector by supporting the work of volunteer managers – we’d love to have you involved! Volunteer managers tend to work in isolation in our organizations – serving on the VMG Board will not only give you excellent experience to add to your resume, you’ll get to be part of a great team! Please contact Jeffory Magson if you are interested in any of these positons at firstname.lastname@example.org